Employment opportunities


Job Title : Programme Assistant
Location : Gulu / Pader
Department : Programs and Planning
Reports to : National Programme Coordinator
Contract : 10 Months Fixed (March – December 2020)
Key Relations : ED, DPP, DFA, BDM, M&EM, HR

1. Background

The AIDS Information Centre – Uganda (AIC) with support from UNFPA, is implementing the GoU/UNFPA 8th Country Programme nationwide including Gulu and Pader districts. Therefore, AIC seeks to recruit a Programme Assistant to be stationed in Gulu but with frequent travels to Pader.

2. Job Purpose
To work with district local government stakeholders and UNFPA CSO implementing partners to plan, coordinate and implement AIC SRH/HIV/GBV interventions within the region (Gulu and Pader).

3. Key Duties and Responsibilities

1. Programme Planning
• Work with the AIC HQ UNFPA Programme Focal Persons to develop a detailed district implementation plan for the project processes in the region.
• Ensure any costs related to implementing the project have been budgeted at planning stage.
• Track the district implementation plan and ensure all staff/stakeholders involved in delivering different activities in the project plan are aware of the timelines, the key dependencies and their accountabilities.

2. Project Management
• Provide overall project management to the project process in the region (Gulu and Pader) and ensure plans are delivered to schedule at AIC Headquarter.
• Provide remote support to key population peers, male champions, VHT and travel where required to provide hands on support.
• Provide flexible support to key population peers, male champions, VHT as required on different aspects of the project process, e.g. drafting success stories, mentorship and coaching
• Manage the key change related meetings in the region (e.g. monthly project updates) and ensure the follow up of all agreed action points is complete
• Ensure progress is tracked and reported on appropriately at district levels, escalating key issues and risks where appropriate.
• Provide flexible project management support to the AIC HQ UNFPA Programme Focal Persons as required.

3. Communications
• Ensure regular communication about the progress of the changes of the project is shared across the districts (Gulu and Pader).
• Develop a communication plan for the district change process and support the development of country level communications plans where required.
• Produce appropriate communications materials such as monthly updates and presentations for internal and external stakeholders i.e. reports, success stories, models and promising practices.
• Working with relevant staff internally, produce appropriate communications materials about the project for external stakeholders, such as government offices, donors (UNFPA) and AIC members, and ensure senior staff are aware of key messages.
• Document success stories, models, lessons learned and promising practices for learning and sharing to increase AIC visibility in Gulu and Pader.
• Develop quality and comprehensive project activity reports (monthly, quarterly and annually).

4. Networking and Partnership
• Work closely with other partners at district level (CSOs, Donors, District local governments, cultural and religious leaders).
• Update the district local governments through the CAOs, DHOs, DCDOs, and District HIV Focal Persons on the progress of the project in the districts (Gulu and Pader).
• Engage partners (UNFPA and District Local Government) in project planning, implementation and M&E.
• Engage communities in planning, implementation and monitoring project activities
• Represent AIC in different forums /engagements/ meetings/ dialogues at all levels within the district (including district, sub-county and parish) when called upon by the district stakeholders.

5. Resource Mobilization
• Identify fundraising opportunities to increase AIC resource base
• Participate in resource mobilization at all levels including proposal writing and concept note development
• Provide information/data required for developing proposals.
• Any other duty as shall be assigned by the National Technical Programme Implementation Team.

6. Required Skills and Experience

• Honours degree or equivalent in a relevant field (e.g. social sciences, development studies, community health, public health, development studies).
• At least 3 years’ experience in either programme management or technical support roles on HIV/SRH/GBV
• Experience and in-depth understanding of design and implementation of HIV/SRH/GBV and/or response programmes
• Experience and in-depth understanding of organisational HIV/SRH/GBV integration initiatives and best practices
• Understanding of power analysis and the intersections of HIV, SRH, GBV and other factors as they apply to AIC’s strategic goals
• Ability to think strategically and analytically at Local and district levels, with strong research design and data analysis skills.
• Ability to build relationships and work cross-organizationally and within networks with strong influencing and external representation skills
• Ability to lead, train, supervise, facilitate and motivate others in a professional, respectful and supportive manner in keeping with AIC values
• Experience in developing, coordinating and supporting dispersed learning networks and using online knowledge platforms to support these.
• Excellent verbal and written communication skills in English: ability to put complex concepts in a concise and simple manner
• Solid organizational skills: ability to be flexible and work well under pressure in a fast-paced and detailed-oriented team environment.
• Willingness and ability to undertake local travels within Gulu and Pader districts.
• Experience of working in difficult locations; ability to be resourceful and flexible in a limited resource environment
• Good IT skills including all Microsoft Office applications.
• Valid Riding Permit
• Understanding of Local Language

How to Apply

All interested individuals should submit their Motivation Letters and CVs with three up to date referees and telephone contacts to recruitment@aicug.org by Tuesday 17th March 2020, EAT 5:00pm